Annual Parish Meeting

All Parish and Town Councils throughout England are required by law to hold an Annual Parish Meeting, which must take place between 1st March and the 1st June (inclusive). Meetings should not commence before 6.00 pm.  The 2019 Annual Parish Meeting will take place on 20 May at 8pm in the Parish Centre.   The Annual Account for the year ended 31st March 2019 will be presented as will the 2019 CBPC Annual Review. A copy of the agenda can be downloaded here.

We have two presentations, one from Fiona Everingham, Local Wildlife Site Surveyor at Bucks County Council who is going to talk about the Chalk Grassland at the Burial Ground; and the other from Robert Gibson who will talk about activities of the Chiltern Community Forum

Purpose of the Annual Parish Meeting

The purpose of the meeting is so that the Parish Council can explain what it has been doing over the last year and it enables the electors to have their say on anything they consider is important to the people of the Parish.

Who can attend the meeting?

The Annual Parish Meeting is a meeting of all the local government electors for the Parish. It is NOT a Meeting of the Parish Council, which the public can participate in. Anyone may attend but only registered electors of Chesham Bois Parish may speak and vote.

Will I be able to ask questions and make suggestions?

Yes, any registered elector may ask questions of the Council, which will usually be answered by the Chairman, the Clerk to the Council, or a designated Councillor.
An elector may also make suggestions and comment on anything pertinent to the people of Chesham Bois.   This will be welcomed and is the whole purpose of the meeting.

Who will chair the meeting?

The Chairman of the Parish Council will chair the meeting.  If the Chair is not able to attend, then the meeting will elect a chairman from among those electors present.

Will Parish Councillors be there?

Usually they do attend and will speak if need be.  But the purpose of the meeting is to enable the ordinary electors to have their say.   Councillors will listen with interest and as electors themselves, also have the opportunity to raise questions and make comments if they wish.

Will notes be taken of the meeting?

Yes, a written record of the meeting will be taken and will be presented at a future meeting of Council for their consideration.

What else happens at the meeting?

In recent years we have invited local clubs, societies and other voluntary and statutory organisations to to speak about the work of their group.

How long will the meeting last?

As long as need be within reason.  It really depends on those present and the number of questions and the discussion that is raised.  Generally, the meeting will last no longer than 2 hours.  Refreshments are provided.